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  • Peggy Mavroudis

Step-by-step guide: Establishment of a Tutorship Council for Minor Children

The preparation of “Non-Contentious Procedures” is our speciality and niche expertise at Services Parajuridiques Peggy Mavroudis.


In this blog, I’ll break down, in detail, another type of file that falls under the “Non-Contentious Procedures” umbrella, which we don’t see that often: the “Establishment of a Tutorship Council for Minor Children” and our process in preparing and executing this type of file for a notary.



First thing's first


Once the notary receives all the pertinent information and documentation regarding the file and the minor children, Services Parajuridiques Peggy Mavroudis gets mandated and we are ready to begin.


After careful review of all the documentation, the drafting begins. We will draft the complete procedure, namely:


  1. Application to the Notary

  2. Notice of the Application

  3. Notice of Convocation of Meeting of family and friends

  4. Minutes of Examination, if the case may be

  5. Minutes of Deliberations from Meeting of family and friends

  6. Acceptances of Office by Members of the Tutorship Council and Secretary of the Tutorship Council

  7. Minutes of Operations and Conclusions

  8. Notice of Deposit of Minutes of Operations and Conclusions

  9. List of exhibits and backings

  10. Notice of Composition of the Tutorship Council


These are drafts, meaning the notary will review and complete the following information as the proceedings and delays move along, for example: dates of deposit at court, dates of service by bailiff to minor over 14 years of age and tutor, if the case may be, dates of notification to interested parties, date of examination, if the case may be, and date of meeting of friends and family, etc.


Start of proceedings


The notary is now ready to book their appointment with the Applicant and officially begin the proceedings. 


Should the notary require, we offer the following additional services in executing these types of files, specifically:


  • Deposit the “Application to the Notary”, “Notice of the Application” and “Notice of Convocation of Meeting” at court through Lexius to obtain the court number;

  • Assigning a bailiff to serve the minor over 14 years of age and tutor, if the case may be;

  • Notifying the interested persons via Todoc;

  • Notifying the persons called to attend the meeting of family and friends via Todoc;


Furthermore, we can communicate directly with the Applicant to obtain any missing information so as to alleviate the notary from such tasks.


Our mission at Services Parajuridiques Peggy Mavroudis is to provide an excellent service and be an ally to our client, the notary.


For more information, please contact us.


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